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Guidelines
and agreement for location shooting at the Tennessee Aquarium:
The
Tennessee Aquarium and the Tennessee Aquarium IMAX Center are
public facilities. Visitors are entitled to experience both facilities
with a minimum of distraction. Permission to film or photograph
for commercial purposes is granted subject to certain conditions:
the project must be consistent with the Aquarium's mission and
image, may not hinder operations, and should not detract from
the visitors' experience. Permission for filming at the Aquarium
can be obtained only from the public relations department.
Fees
Location fees may vary according to whether the project is
commercial or non-profit in origin, its intended market, potential
promotional value to the Aquarium, whether rights to what is filmed
or photographed are shared with the Aquarium, the extent of lighting
and set staging and other factors.
The
present base fees for filming are:
· $1,000 for the first two hours, two-hour
minimum
· $350 for each additional hour
· $3,600 per day (Location fees of up to $8,000
per day may be charged depending on the nature and complexity
of the project)
Additional
fees may also apply if staff members other than public relations
are required, including:
· $40 per hour for staff in trade positions
(electricians, facilities staff, plumbers, etc.)
· $25 per hour for other staff (security, biologists,
exhibits, etc.)
Payment
of base fees must be made prior to shooting. Additional costs
must be paid at the end of the shoot. Any billing requirements
must be discussed and approved prior to commencing filming on
site.
Advance
Notice
The aquarium will make every effort to accommodate last minute
requests to shoot. However, whenever possible, as least two weeks
advance notice is requested. Requests with less than a 24-hour
notice cannot be accommodated.
Night
Shoots
Facility availability for filming in the evening is dependent
on whether night events are scheduled. Night shoots must be cleared
through the Aquarium's public relations staff and evening events
department and cannot occur simultaneously with events.
Script
Approval
Final approved scripts, including all scenes and schedules involving
either facility, must be submitted to the public relations department
at least two weeks in advance of the shoot. The Aquarium reserves
the rights to approve or deny use of the Aquarium's name or image
in any context and to review any scenes involving the Aquarium's
facilities.
Filming
in Tanks
Divers with equipment present a serious hazard to the exhibits
and resident animal life. As a general rule, the Aquarium does
not allow non-staff divers into exhibits. Exceptions are made,
however, with the approval of curators and the Aquarium dive safety
coordinator. Certified scuba divers who meet all Aquarium qualifications
may be given temporary permission to dive and shoot in the exhibits.
A complete "Temporary Certification" form must be received
by public relations and approved by the Aquarium's dive safety
coordinator at least 24 hours in advance of the shoot date.
Site
Tours and Reviews
A site tour and review of on-site requirements must be scheduled
between a member of the public relations staff and members of
the crew a minimum of three days in advance of the shoot. At this
time, all shooting locations, building access and parking needs
must be addressed and agreed upon.
Filming
will generally be limited to the public areas of the Aquarium's
facilities. Any behind-the-scenes shooting must be agreed upon
during the site tour prior to the shoot date.
The
size of the crew, number of talent and amount of equipment must
be agreed upon at the site tour or prior to the shoot date.
Lighting
and Electrical Needs
Power supplies are limited in certain areas of the Aquarium's
facilities. Power needs must be directed to the Aquarium electricians
in advance of the shoot. This issue may be addressed at the time
of the site tour.
Lighting
restrictions may apply to certain areas of the Aquarium's facilities.
In most areas, additional lighting is allowed. The number of lights
and their placement in relation to exhibit windows must be monitored
by a member of the public relations staff. (The exhibit windows
are acrylic and can be damaged by hot lights.)
Exhibit
lighting may not be altered without permission from a member of
the exhibits department. Exhibits may be not be lit, nor can exhibit
lighting be turned on after 1:30 a.m., unless and agreement is
made in writing prior to the commencement of any filming on site.
Exhibits
and Set Construction
Aquarium exhibits may not be altered or moved in any way. Limited
set construction may be permitted. Any sets brought into the Aquarium's
facilities must be approved ahead of time. Nothing may be permanently
attached to walls or other structures. No tape may be applied
to walls or exhibits. Materials brought into the building
must be removed by the film crew.
Storage
All space in the Aquarium's facilities has a designated purpose
and is at a premium. We regret that no storage of any kind can
be provided on site prior to or between filming sessions, with
one exception: by prior agreement, some lighting set-ups behind
the scenes that may be required on multiple days may remain in
place during the duration of the filming.
Damages
The film company is fully responsible for any damage that occurs
during use of the Aquarium's facilities and must pay for any repairs
deemed necessary by the Aquarium.
Parking
The Aquarium cannot provide extensive parking. A limited number
of on-site spaces may be available if reserved in advance. Parking
for additional vehicles is available in adjoining lots.
Insurance
A certificate of insurance for a minimum of $1,000,000 of general
liability coverage as well as Tennessee statutory limits for workers
compensation coverage is required. The Tennessee Aquarium must
also be named as an additional insured party on such certificate.
Model
Releases
The production company is responsible for obtaining model releases
when necessary.
Miscellaneous
Film crews may be required to provide the following:
· walkie talkies for Aquarium staff coordinating
the shoot
· their own equipment carts. The Aquarium has
a limited number of carts and they may not be available for use
during shoots.
Cranes
and Dollies
The weight of any heavy equipment and the type of tires on cranes
and dollies must be cleared through the Aquarium facilities department
prior to shooting.
Smoking
No smoking is allowed anywhere inside the Aquarium building in
front of or behind the scenes.
Noise
All maintenance, major construction, repairs and custodial work
occurs at times when the Aquarium is closed. If sound is being
recorded, we will make every effort to minimize noise from sources
such as floor polishers, metal carts, vacuums and other machinery,
but please be aware that we cannot guarantee a perfectly quiet
work environment.
Maintenance
crews and husbandry personnel must have time to complete all work
before the Aquarium opens to the public in the morning.
The
production company representative hereby agrees to make any changes,
or to discontinue filming if the Aquarium's designated representative
determines that exhibit life is being endangered, or the potential
for damage to the building or exhibits exists.
For
additional information on location shooting at the Tennessee Aquarium
or the Tennessee Aquarium IMAX Center, please contact::
Thom Benson
Communications Manager
Tennessee Aquarium
201 Chestnut Street
Chattanooga, TN 37402
423-785-3007
I
have read and understand and agree to all of the above guidelines
for location shooting at the Tennessee Aquarium or the Tennessee
Aquarium IMAX Center. (Please print, sign, and fax this form
to Thom at 423-265-2871).
____________________________________________
Name & Date
____________________________________________
Title
____________________________________________
Company
____________________________________________
Contact phone number
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